Strategy 3a: Clarifying job descriptions, roles and responsibilities, and committee terms of reference

Key Initiatives

Primary Responsibility

Begin/ End

Success Indicators

Updates

Updated job descriptions with roles and responsibilities for:

·   Staff

·   Board

·   Honorary Directors

·   City Liaison

Executive Director development with Board approval

May 2008 -

July 2008

Complete roles and responsibilities for all positions

Accepted at Aug 2008 Board Meeting.

Terms of Reference for all ESC’s committees

Executive Director development with Board approval

May 2008 -

July 2008

Terms of reference in place

Accepted at June 2008 Board Meeting.

A description of ESC’s role on or with all external committees, including a rationale for ESC’s participation

Executive Director development with Board approval

May 2008 -

July 2008

Role descriptions for all sub committees.

Updated values and belief statements

Board

2010

Values and Belief
statements which are
leading edge

2010 initiative

Updated to Bylaws to reflect any changes

Board 

August 2008

- 

March 2009 (By AGM)

Revised Bylaws accepted
by the membership

Proposed revised Bylaws accepted by the membership
at the 2010 AGM

Strategy 3b: Building an effective, balanced board structure

A Board assessment that shows the current profile of the skill, knowledge, and experience of Directors and outlines future needs for the Board

Executive Director to collect information

May 2008

-

June 2008

Understanding of skills and background of all Board members

Annual assessment and
distribution

Identification of future needs for the Board

Board to develop an understanding of valuable skills and personalities that should be added to the Board to complement current skills

Dec 2008

-

Jan 2009

Target Board member listing

Annual undertaking

Operational Nominations Committee

Board

2009

Identification of potential
Directors

Incorporated into revised Bylaws

Functional screening process for Directors

Board 

2010

Quality Directors present
at a majority of meetings

Incorporated into revised Bylaws

Strategy 3c: Developing a simplified orientation process

Cole’s Notes Board manual

Executive Director to prepare contents for Board approval.

April 2008

-

June 2008

Simplified quick start manual

“At-A-Glance ESC Governing
Documents” completed

Baseline assessment and gap analysis for current orientation process

Board working group with Executive Director support

April 2008

- October 2008

Recommendations for improvements to Board orientation

Annual undertaking

Orientation for (new) directors

Executive Director to prepare contents for Board approval. Assigned Directors to deliver.

2009

Greater
understanding of the
ESC by new Directors

Communication tool kit for board members

Executive Director to coordinate for Board approval.

2009

Knowledgeable
Directors

New Director Mentor program

Board Chair

Jul 2009

Implemented

Implemented